Almost everyone hates moving. There is packing, renovation of the new space and invariably lost data, misplaced paperwork, and invariably it’s just a headache for the entire staff. Unless of course one uses a really great office relocation service Plantation which specializes in just such occasions. An office relocations team can refurbish the new space, customize every detail to your specifications and create a space perfect for your staff and management. They can plan work areas to utilize the new space to it’s fullest potential while creating just the right atmosphere for guests and clients. Visitors to your new location will be wowed, by the design, and marvel at the efficiency of the new location. Staff will be relieved because of the ease of this relocation.
Office Relocation Checklist
Even if you are using a service for office relocations there are a few things which should be on the checklist for management and staff. First have your attorney check the lease for your new Plantation office. After that the main concern is data. All workstation and server data must be backed up adequately before the move. Make sure that hard copy files are carefully moved and refilled correctly in the new location. The second concern is personal property.
Make sure that all employees remove their personal items from their desks and work areas and that small office supplies and company property is removed from the location. Other than that, the relocation service will handle the rest. They may ask for an opinion on color schemes and materials, but they will do all the work, leaving staff and management free to continue their business efforts without disruption.
Locating The Right Office Relocation Company For You
Are you a business owner and thinking about shifting your office? If yes, then to ensure that the corporate relocation process gets carried out hassle-free, you should use the services of a reliable Business Relocation Services. By using a commercial relocation service, you can save your time and money, reduces stress, and minimize the mistakes in the office relocation process. This way, you can make the process painless. Such service provider can help lighten the burden of relocation and make sure that your business will not suffer because of the change in location.
As the demand for corporate relocation services has been increasing widely, there are a huge number of companies offering such services. A good service provider will be able to handle the entire relocation process professionally, without making any stress for you. If you are thinking about hiring a company, then there are a few things that you should consider, such as-
It is important that the company you are choosing has been offering the relocation services for many years, so that it can ensure about helping you in your relocating process professionally, and without creating any hassles for you. An experienced company will be able to handle everything regarding such process perfectly.
Reputation of a the relocation service provider is another important consideration that you should not forget to make when planning to use their relocation services. A well-reputed company means exceptional services and numerous satisfied clients.
Different companies provide their services at different prices. Therefore, it is suggested to compare the pricing of different service provider available in the market providing the similar services. This way, you can easily locate a company that can help you with top-notch services at the most affordable rates.
Checking the background of the company you are considering is also suggested since you may find many service providers out there that are new to the industry, but are capable of providing better services than the seasoned ones.
By keeping the above mentioned points in mind, you can begin searching for a reliable Office Relocation Company. The good thing is that there are many companies available in the market as well as online that can help you with one such service. You can go for a simple search on the internet and can locate the right company for relocating your office to somewhere else safely.
An office relocation carries with it many risks for a business. During a move, a company is particularly exposed to liabilities outside those that occur during the normal scope of business. Risks during a move come from all directions, internal and external. It is important for a company to identify these unique risks before they pose a problem.
For internal risk, the company must assess the best way to secure the personal information of its employees and customers. Internal liability can also arise from injury. External risk comes from the increased exposure to theft and damage. These are just a few of the challenges a company faces during an office relocation, so it's critical to hire an office mover with the expertise to ensure a flawless move.
All companies maintain some level of personal information. This can include employee files, health records, customer account information, and a wide variety of other sensitive data. If a business doesn't take the proper precautions by hiring an experienced office relocation company, it can be easy to lose track of a hard drive or a filing cabinet that contains this information, which provides thieves with the opportunity to steal the information.
If, for example, a filing cabinet containing employment applications including private data gets lost in the shuffle, an identity thief can break in and literally steal the physical files, which would give him everything he needs to steal employee identities. If it were to be determined that employees' credit was damaged because of the company's lack of diligence, it could end up being held liable for hundreds of thousands of dollars in damages and steep legal fees.
An office relocation poses an increased chance of human injury as well. Employees are a company's most valuable asset, so involving them in an office relocation is unwise at best and catastrophic at worst. If employees are allowed to move any of the company's property and they get injured in the process, the business is in store for huge losses as a result of lawsuits, medical bills, workers' compensation claims, and loss of productivity, to name a few.
To protect itself, a company needs to hire a professional office relocation company to eliminate all risks of personal injury to staff. Moving companies carry their own insurance and are therefore responsible for any injuries to their employees during an office move.
Every company has different liability levels from loss or damage of equipment during a move. The business must assess the value of its equipment and then determine which equipment poses the biggest risk if it were lost, damaged, or stolen. Equipment that is vital to operations-whether owned, rented, leased, or financed-should be covered by the company's insurance policy. The specific details of what is and what is not covered by a moving company can vary greatly, so businesses need to fully understand who will assume the risks that may be encountered prior to their office relocation.
A highly qualified moving company will be transparent about insurance and moving procedures, and will have plenty of experience handling secure documents and sensitive equipment. Before hiring an office mover, a company's best bet is to ask a lot of questions and find a mover with a strong reputation in the community for protecting people, property, and private information during an office move.
Getting an office move right is a great opportunity to affect positive change management, improvement in business performance, increased morale and momentum - however, getting it wrong can have the opposite effect.
This Office Relocation Planning Guide covers the three most important issues that a business needs to address when embarking on a relocation project.
1) Start Early
There's a lot to do, so the earlier a company can start the office relocation planning process the greater the chance of achieving the smooth office move that the business expects. It's impossible to plan too far ahead. Once the Office Move Project Leader has been appointed - work should start. All things being equal, best practice says that companies should start reviewing their options 9-18 months prior to lease expiration, regardless of whether they are considering renewing, renegotiation or relocating office. It is vital to allow enough lead-time to increase the amount of leverage and competition between the various options, which can result in substantial savings for the tenant.
2) Understanding what is involved with an office relocation
An office relocation is simply a process - and like any process it can be broken down into a series of simple tasks and checks. The intelligent use of an Office Relocation Checklist will not only help with the planning, but also act as the road map to carry out the many tasks involved with the office relocation project.
3) Get Professional Help
Not engaging the help of external relocation advisors is false economy and, as a result, many office moves end up being a time-consuming & stressful job fraught with difficulty. What's worse, is the fact that companies who choose not to engage external professional help for the key stages of their office relocation run the risk of making expensive mistakes that could have been avoided. The main areas where external expertise is required include:
Property Agents: to help find the most suitable office property and then negotiate the best office lease
Property Solicitors: to advise on exit strategy from current office and to ensure a company's best interests are maintained during the negotiation and signing of the new lease.
Office Fit-Out: space planning, office design and fit-out of the new office.
IT Relocation: to maintain & enhance business communications throughout the relocation process (and beyond), upgrade to better systems; change to more appropriate Telecoms solutions and/or cost effective call plans.
Office Removals: to perform the physical move from old to new office and offer storage/archiving facilities.
Planning is everything when it comes to moving office, so make sure you follow these tips for a smooth and successful office relocation.