Part of the nature of businesses is change. Whether this is growth and expansion, or saving on costs, at some point in your journey through business you will need to think about relocating to a new office. No matter what reason for relocation is, the end product of actually relocating is always guaranteed. Figuring out where to begin with a task like relocation can be daunting, but with a bit of preparation you can turn your dreams into a reality. This guide is designed to help you get the ball rolling.
Moving to a new office can present a huge benefit to a company, motivating employees, exploring new business avenues, saving money and demonstrating growth. However, it can be a stressful experience without careful planning, so it is vital to explore the following points.
1. Why are you moving?
Firstly, you should consider whether office space relocation is really the most cost-effective measure you can take. A relocation can be difficult and a logistical nightmare without careful planning, so it is vital that you are sure that it is the right thing to do.
If you are upsizing, is the office still suitable for your company, and will it be beneficial. If you are downsizing, are you ensuring that you save the most money with carefully considered choices.
2. Where are you moving to?
Many companies across Broward will move to a bigger city to boost their growth, but many misunderstand the difference in economic climate and competition there. Is the new location suitable for business growth?
Before a move, it is important to check out the area for customer-base, as well as competitors in the area. Transport is also vital to consider for the benefit of the employees.
3. Who is leasing it to you?
Whilst the vast majority of office leasing companies are trustworthy and will ensure to give you the best deal, it is useful to research these firms beforehand, as well as consult with others to ensure that you get the best deal for your money.
4. IT & Services removal
Internet and telecommunication is vital for almost all companies, so it is important to organise the arrangements in the new office. Consult a removal company to see if it is possible to keep the same telephone number when moving offices, and ensure to set up all internet a few weeks beforehand, as it can often take a short time to install and optimise.
5. Notifying change of address
Set up a system to redirect sent mail from the old address to the new office. Send out e-mails to all contacts and ensure that all are aware of the planned move, as well as appropriate dates. If (as happened to another company) you are moving to a Broward office space, the last thing you want is all of your mail, furniture and hardware delivered to your old premises.
6. Time for relocation
You should plan for office relocation at least 6 months before the move (obviously this can vary depending on the size and location of the company) to ensure that you have more than enough time to address any issues and optimise your move.
If you require extra time, but are reaching the end of your current lease, you could move into temporary office space, so that you can continue business at your own pace but still continue with your planned move.
7. Company future
It is important to look at the length of your new lease and how this will affect your projections for growth, particularly if you are hiring new staff or creating new departments. Choose an appropriate lease term and always think about the future.
8. The small things
The smallest detail can become a headache in office relocation – ensure that you view the office and address every noticeable issue as soon as possible. Check the décor, the wallpaper and furnishings for any potential problems. It doesn’t hurt to be a perfectionist when you are relocating offices.
For more information on our Office Relocation Services Broward
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Business Movers Take Care of All Business Relocating NeedsAn office relocation carries with it many risks for a business. During a move, a company is particularly exposed to liabilities outside those that occur during the normal scope of business. Risks during a move come from all directions, internal and external. It is important for a company to identify these unique risks before they pose a problem. For internal risk, the company must assess the best way to secure the personal information of its employees and customers. Internal liability can also arise from injury. External risk comes from the increased exposure to theft and damage. These are just a few of the challenges a company faces during an office relocation, so it's critical to hire an office mover with the expertise to ensure a flawless move. Personal Information All companies maintain some level of personal information. This can include employee files, health records, customer account information, and a wide variety of other sensitive data. If a business doesn't take the proper precautions by hiring an experienced office relocation company, it can be easy to lose track of a hard drive or a filing cabinet that contains this information, which provides thieves with the opportunity to steal the information. If, for example, a filing cabinet containing employment applications including private data gets lost in the shuffle, an identity thief can break in and literally steal the physical files, which would give him everything he needs to steal employee identities. If it were to be determined that employees' credit was damaged because of the company's lack of diligence, it could end up being held liable for hundreds of thousands of dollars in damages and steep legal fees. Injury An office relocation poses an increased chance of human injury as well. Employees are a company's most valuable asset, so involving them in an office relocation is unwise at best and catastrophic at worst. If employees are allowed to move any of the company's property and they get injured in the process, the business is in store for huge losses as a result of lawsuits, medical bills, workers' compensation claims, and loss of productivity, to name a few. To protect itself, a company needs to hire a professional office relocation company to eliminate all risks of personal injury to staff. Moving companies carry their own insurance and are therefore responsible for any injuries to their employees during an office move. Equipment Every company has different liability levels from loss or damage of equipment during a move. The business must assess the value of its equipment and then determine which equipment poses the biggest risk if it were lost, damaged, or stolen. Equipment that is vital to operations-whether owned, rented, leased, or financed-should be covered by the company's insurance policy. The specific details of what is and what is not covered by a moving company can vary greatly, so businesses need to fully understand who will assume the risks that may be encountered prior to their office relocation. A highly qualified moving company will be transparent about insurance and moving procedures, and will have plenty of experience handling secure documents and sensitive equipment. Before hiring an office mover, a company's best bet is to ask a lot of questions and find a mover with a strong reputation in the community for protecting people, property, and private information during an office move. Getting an office move right is a great opportunity to affect positive change management, improvement in business performance, increased morale and momentum - however, getting it wrong can have the opposite effect. This Office Relocation Planning Guide covers the three most important issues that a business needs to address when embarking on a relocation project. 1) Start Early There's a lot to do, so the earlier a company can start the office relocation planning process the greater the chance of achieving the smooth office move that the business expects. It's impossible to plan too far ahead. Once the Office Move Project Leader has been appointed - work should start. All things being equal, best practice says that companies should start reviewing their options 9-18 months prior to lease expiration, regardless of whether they are considering renewing, renegotiation or relocating office. It is vital to allow enough lead-time to increase the amount of leverage and competition between the various options, which can result in substantial savings for the tenant. 2) Understanding what is involved with an office relocation An office relocation is simply a process - and like any process it can be broken down into a series of simple tasks and checks. The intelligent use of an Office Relocation Checklist will not only help with the planning, but also act as the road map to carry out the many tasks involved with the office relocation project. 3) Get Professional Help Not engaging the help of external relocation advisors is false economy and, as a result, many office moves end up being a time-consuming & stressful job fraught with difficulty. What's worse, is the fact that companies who choose not to engage external professional help for the key stages of their office relocation run the risk of making expensive mistakes that could have been avoided. The main areas where external expertise is required include: Property Agents: to help find the most suitable office property and then negotiate the best office lease Property Solicitors: to advise on exit strategy from current office and to ensure a company's best interests are maintained during the negotiation and signing of the new lease. Office Fit-Out: space planning, office design and fit-out of the new office. IT Relocation: to maintain & enhance business communications throughout the relocation process (and beyond), upgrade to better systems; change to more appropriate Telecoms solutions and/or cost effective call plans. Office Removals: to perform the physical move from old to new office and offer storage/archiving facilities. Planning is everything when it comes to moving office, so make sure you follow these tips for a smooth and successful office relocation.
How To Select Efficient Office Move and Office Relocation Services
It most certainly happens to most of us that we tend to resist changes from our comfortable state to a new one. The same applies to when you plan to relocated to your new office; the time becomes clumsy and decision becomes difficult to make. The decision to move to a new office space in Newport Beach also becomes a bit difficult because of the disruption in ongoing business operations it may cause.
However, this may still be really important considering the prospects that the new office space at Newport Beach may offer for the prosperity of your business. Whatever may be the case; relocation to your office space must be backed up with proper and good enough reasons. Quite simply, it is really crucial to contemplate the reasons why anyone would consider relocating to a good but a different office space in Newport Beach.
Reasons can really be several; ranging from the prospects of growth directly due to the excellent connectivity the place may offer due to the location advantage. Also, the fact may well be that your old office had already run out of space and there were not possibilities of expansion there, which is not going to be the case with your new office space in Newport Beach if your selection was appropriate. With an appropriate selection of office in Newport Beach, you and your business may enjoy an unhindered growth wherein you can enjoy the benefits such as ready to move infrastructure, appropriate network access, working I.T. and communication equipments, ready concierge services, pre-existing furniture; everything at a cost much lower than what you could end up spending if you tried to renovate your existing old office.
For information on the other areas we cover with our Commercial Relocation Services