Part of the nature of businesses is change. Whether this is growth and expansion, or saving on costs, at some point in your journey through business you will need to think about relocating to a new office. No matter what reason for relocation is, the end product of actually relocating is always guaranteed. Figuring out where to begin with a task like relocation can be daunting, but with a bit of preparation you can turn your dreams into a reality. This guide is designed to help you get the ball rolling.
Moving to a new office can present a huge benefit to a company, motivating employees, exploring new business avenues, saving money and demonstrating growth. However, it can be a stressful experience without careful planning, so it is vital to explore the following points.
1. Why are you moving?
Firstly, you should consider whether office space relocation is really the most cost-effective measure you can take. A relocation can be difficult and a logistical nightmare without careful planning, so it is vital that you are sure that it is the right thing to do.
If you are upsizing, is the office still suitable for your company, and will it be beneficial. If you are downsizing, are you ensuring that you save the most money with carefully considered choices.
2. Where are you moving to?
Many companies across Miami Dade will move to a bigger city to boost their growth, but many misunderstand the difference in economic climate and competition there. Is the new location suitable for business growth?
Before a move, it is important to check out the area for customer-base, as well as competitors in the area. Transport is also vital to consider for the benefit of the employees.
3. Who is leasing it to you?
Whilst the vast majority of office leasing companies are trustworthy and will ensure to give you the best deal, it is useful to research these firms beforehand, as well as consult with others to ensure that you get the best deal for your money.
4. IT & Services removal
Internet and telecommunication is vital for almost all companies, so it is important to organise the arrangements in the new office. Consult a removal company to see if it is possible to keep the same telephone number when moving offices, and ensure to set up all internet a few weeks beforehand, as it can often take a short time to install and optimise.
5. Notifying change of address
Set up a system to redirect sent mail from the old address to the new office. Send out e-mails to all contacts and ensure that all are aware of the planned move, as well as appropriate dates. If (as happened to another company) you are moving to a Miami Dade office space, the last thing you want is all of your mail, furniture and hardware delivered to your old premises.
6. Time for relocation
You should plan for office relocation at least 6 months before the move (obviously this can vary depending on the size and location of the company) to ensure that you have more than enough time to address any issues and optimise your move.
If you require extra time, but are reaching the end of your current lease, you could move into temporary office space, so that you can continue business at your own pace but still continue with your planned move.
7. Company future
It is important to look at the length of your new lease and how this will affect your projections for growth, particularly if you are hiring new staff or creating new departments. Choose an appropriate lease term and always think about the future.
8. The small things
The smallest detail can become a headache in office relocation – ensure that you view the office and address every noticeable issue as soon as possible. Check the décor, the wallpaper and furnishings for any potential problems. It doesn’t hurt to be a perfectionist when you are relocating offices.
For more information on our Office Relocation Services Miami Dade
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Moving Office - What Are The Pros And Cons?Getting an office move right is a great opportunity to affect positive change management, improvement in business performance, increased morale and momentum - however, getting it wrong can have the opposite effect. This Office Relocation Planning Guide covers the three most important issues that a business needs to address when embarking on a relocation project. 1) Start Early There's a lot to do, so the earlier a company can start the office relocation planning process the greater the chance of achieving the smooth office move that the business expects. It's impossible to plan too far ahead. Once the Office Move Project Leader has been appointed - work should start. All things being equal, best practice says that companies should start reviewing their options 9-18 months prior to lease expiration, regardless of whether they are considering renewing, renegotiation or relocating office. It is vital to allow enough lead-time to increase the amount of leverage and competition between the various options, which can result in substantial savings for the tenant. 2) Understanding what is involved with an office relocation An office relocation is simply a process - and like any process it can be broken down into a series of simple tasks and checks. The intelligent use of an Office Relocation Checklist will not only help with the planning, but also act as the road map to carry out the many tasks involved with the office relocation project. 3) Get Professional Help Not engaging the help of external relocation advisors is false economy and, as a result, many office moves end up being a time-consuming & stressful job fraught with difficulty. What's worse, is the fact that companies who choose not to engage external professional help for the key stages of their office relocation run the risk of making expensive mistakes that could have been avoided. The main areas where external expertise is required include: Property Agents: to help find the most suitable office property and then negotiate the best office lease Property Solicitors: to advise on exit strategy from current office and to ensure a company's best interests are maintained during the negotiation and signing of the new lease. Office Fit-Out: space planning, office design and fit-out of the new office. IT Relocation: to maintain & enhance business communications throughout the relocation process (and beyond), upgrade to better systems; change to more appropriate Telecoms solutions and/or cost effective call plans. Office Removals: to perform the physical move from old to new office and offer storage/archiving facilities. Planning is everything when it comes to moving office, so make sure you follow these tips for a smooth and successful office relocation.
It most certainly happens to most of us that we tend to resist changes from our comfortable state to a new one. The same applies to when you plan to relocated to your new office; the time becomes clumsy and decision becomes difficult to make. The decision to move to a new office space in Newport Beach also becomes a bit difficult because of the disruption in ongoing business operations it may cause.
However, this may still be really important considering the prospects that the new office space at Newport Beach may offer for the prosperity of your business. Whatever may be the case; relocation to your office space must be backed up with proper and good enough reasons. Quite simply, it is really crucial to contemplate the reasons why anyone would consider relocating to a good but a different office space in Newport Beach.
Reasons can really be several; ranging from the prospects of growth directly due to the excellent connectivity the place may offer due to the location advantage. Also, the fact may well be that your old office had already run out of space and there were not possibilities of expansion there, which is not going to be the case with your new office space in Newport Beach if your selection was appropriate. With an appropriate selection of office in Newport Beach, you and your business may enjoy an unhindered growth wherein you can enjoy the benefits such as ready to move infrastructure, appropriate network access, working I.T. and communication equipments, ready concierge services, pre-existing furniture; everything at a cost much lower than what you could end up spending if you tried to renovate your existing old office.
Commercial Moving CompaniesThe task of running a business office is regarded by many to be an overwhelming task. But have you ever thought how much more daunting it would be to get involved in office relocation management? Good thing there are services available to give a hand with office transfer chores. This article talks about the most important points to consider when picking the right office relocation management company. 1. Deal only with a licensed and certified firm. Just like with your other business dealings, you should ensure that your relocation company of choice is duly licensed in the operation of its business. The license should be valid not only where you're hiring the company but also for your office's relocation destination. It's also a good thing to go with an office relocation management firm that has DOT certification so that your property enjoys protection during the haul. 2. Look into the staffing and hiring policies of your prospective office relocation services group. Since the safety and security of your property are crucial, this is another important aspect to scrutinize when getting assistance with office transfer. Keep in mind that a company's hiring policies say a great deal about the quality of personnel who will be in charge of handling your office possessions, and how their performance is administered. 3. Check the availability and condition of equipment. You have to determine if the office relocation services company's tools are sufficient and fit for use especially for those key stages of your office move. Proper office relocation management means having access to all necessary equipment, as well as having backup and contingency measures handy in the event of emergency situations such as theft or mechanical failure. 4. Ensure your office property's protection with insurance coverage. Even the best mapped out plans can run into unforeseen snags, so you want to have a blanket of protection to cover your possessions in case something goes wrong. Getting the services of a fully insured firm should give you the security you need in this regard. 5. Reliable tracking of your relocation project's status. Being able to get updated information on how your office transfer project is going creates a sense of confidence about the whole affair. With communication features as cellular devices, satellite and GPS tracking now becoming standard in the industry, you can rest assured to always get up to the minute status of the movement of your property. 6. Look into the company's performance track record. This consideration should set your prospective company apart from its competitors. Experts in the industry normally keep a record of their performance which they use to showcase how reliable they are in getting their job done, so they should be able to instantly provide such proof upon your request. 7. Research on reputation. Office relocation management competence may be gauged by the kind of reputation that a company has established throughout its existence. There are plenty of references online where you can check how your potential pick has done business in the past. These include business social media sites that carry testimonials from past customers. Top companies will usually have a roster of business contacts from earlier periods, and you can always ask to have a look at this for reference. 8. Commitment to customer service. Any company that takes to heart its promise of genuinely serving customers will always be proud to highlight its customer service policies. This signifies serious commitment to establishing a relationship based on assurance and trust. Choosing the perfect company to give you a hand with your office transfer is a key element in exercising good office relocation management. It is not just about getting the job done, but more importantly, it is a manifestation of your competence in decision making. The points outlined above should serve you well in ensuring that you make the right choice and enjoy the fruits of a successful office relocation project.
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