Part of the nature of businesses is change. Whether this is growth and expansion, or saving on costs, at some point in your journey through business you will need to think about relocating to a new office. No matter what reason for relocation is, the end product of actually relocating is always guaranteed. Figuring out where to begin with a task like relocation can be daunting, but with a bit of preparation you can turn your dreams into a reality. This guide is designed to help you get the ball rolling.
Moving to a new office can present a huge benefit to a company, motivating employees, exploring new business avenues, saving money and demonstrating growth. However, it can be a stressful experience without careful planning, so it is vital to explore the following points.
1. Why are you moving?
Firstly, you should consider whether office space relocation is really the most cost-effective measure you can take. A relocation can be difficult and a logistical nightmare without careful planning, so it is vital that you are sure that it is the right thing to do.
If you are upsizing, is the office still suitable for your company, and will it be beneficial. If you are downsizing, are you ensuring that you save the most money with carefully considered choices.
2. Where are you moving to?
Many companies across Palm Beach will move to a bigger city to boost their growth, but many misunderstand the difference in economic climate and competition there. Is the new location suitable for business growth?
Before a move, it is important to check out the area for customer-base, as well as competitors in the area. Transport is also vital to consider for the benefit of the employees.
3. Who is leasing it to you?
Whilst the vast majority of office leasing companies are trustworthy and will ensure to give you the best deal, it is useful to research these firms beforehand, as well as consult with others to ensure that you get the best deal for your money.
4. IT & Services removal
Internet and telecommunication is vital for almost all companies, so it is important to organise the arrangements in the new office. Consult a removal company to see if it is possible to keep the same telephone number when moving offices, and ensure to set up all internet a few weeks beforehand, as it can often take a short time to install and optimise.
5. Notifying change of address
Set up a system to redirect sent mail from the old address to the new office. Send out e-mails to all contacts and ensure that all are aware of the planned move, as well as appropriate dates. If (as happened to another company) you are moving to a Palm Beach office space, the last thing you want is all of your mail, furniture and hardware delivered to your old premises.
6. Time for relocation
You should plan for office relocation at least 6 months before the move (obviously this can vary depending on the size and location of the company) to ensure that you have more than enough time to address any issues and optimise your move.
If you require extra time, but are reaching the end of your current lease, you could move into temporary office space, so that you can continue business at your own pace but still continue with your planned move.
7. Company future
It is important to look at the length of your new lease and how this will affect your projections for growth, particularly if you are hiring new staff or creating new departments. Choose an appropriate lease term and always think about the future.
8. The small things
The smallest detail can become a headache in office relocation – ensure that you view the office and address every noticeable issue as soon as possible. Check the décor, the wallpaper and furnishings for any potential problems. It doesn’t hurt to be a perfectionist when you are relocating offices.
For more information on our Office Relocation Services Palm Beach
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Business Movers Take Care of All Business Relocating NeedsMoving an office is not a piece of cake. It is stressful and challenging. This is because it involves both employees and leadership in the process. There are different levels of complexity when it comes to moving your office and most of them are, usually, unknown. When you encounter these complexities, stress, and chaos begins. If you want to make your office relocation smooth and stress-free, organisation of work is the key. By focusing on organising everything, you can facilitate a successful move. A good office move begins long before the actual moving day. You must keep in mind that it is not just the equipment, documents, files and furniture that you will move. This process will affect your employees and staff. Here are some of the tips that will help you to move your office successfully. Inform All After you have decided to relocate, the most important thing is to inform everyone about it. It is crucial that you keep your employees informed to avoid problems and conflicts. You must communicate it to them properly through emails, meetings or other effective modes of communication. Choose a relocation time and day after discussion with employees to keep it smooth. You must also inform your clients and other important parties about your relocation. Involve Your Employees Involve employees in the relocation process. This will not give you support and help you need but also gives them enough outlets of expression and interaction about relocation process and the new space. Build Stronger Communication Communication is very important if you want to overcome confusion and havoc. By focusing on strong communication, you can prepare your employees for the change and also help them overcome any fears regarding moving to a new place. Divide Responsibilities After discussing every aspect of relocation with your employees and explaining them the rationality behind the move, you need to divide responsibilities. Make small groups and assign them to work that they need to complete for relocation. Discuss new roles and responsibilities during the whole relocation process. Choose a Reliable Office Removalist Once you have finished planning your office relocation internally, it is time to seek some professional help. Trusted and reliable removalists help in making the whole relocation procedure smooth, fast and stress-free. Professional removalists help in adopting the right approach and carry out the whole process in right way. With latest equipment and resources, they can move your office without causing any damage or loss. Removalists are very helpful in case of office relocations as it reduces the chance of missing documents and other important things. This is possible due to the efficient planning and using right methods. Hiring a reliable and trustworthy office removalist in Sydney will cost you're a lot but it will be worth much more than what you actually spend. And it goes without saying that a removalist company takes the burden of stress off your shoulders. Getting an office move right is a great opportunity to affect positive change management, improvement in business performance, increased morale and momentum - however, getting it wrong can have the opposite effect. This Office Relocation Planning Guide covers the three most important issues that a business needs to address when embarking on a relocation project. 1) Start Early There's a lot to do, so the earlier a company can start the office relocation planning process the greater the chance of achieving the smooth office move that the business expects. It's impossible to plan too far ahead. Once the Office Move Project Leader has been appointed - work should start. All things being equal, best practice says that companies should start reviewing their options 9-18 months prior to lease expiration, regardless of whether they are considering renewing, renegotiation or relocating office. It is vital to allow enough lead-time to increase the amount of leverage and competition between the various options, which can result in substantial savings for the tenant. 2) Understanding what is involved with an office relocation An office relocation is simply a process - and like any process it can be broken down into a series of simple tasks and checks. The intelligent use of an Office Relocation Checklist will not only help with the planning, but also act as the road map to carry out the many tasks involved with the office relocation project. 3) Get Professional Help Not engaging the help of external relocation advisors is false economy and, as a result, many office moves end up being a time-consuming & stressful job fraught with difficulty. What's worse, is the fact that companies who choose not to engage external professional help for the key stages of their office relocation run the risk of making expensive mistakes that could have been avoided. The main areas where external expertise is required include: Property Agents: to help find the most suitable office property and then negotiate the best office lease Property Solicitors: to advise on exit strategy from current office and to ensure a company's best interests are maintained during the negotiation and signing of the new lease. Office Fit-Out: space planning, office design and fit-out of the new office. IT Relocation: to maintain & enhance business communications throughout the relocation process (and beyond), upgrade to better systems; change to more appropriate Telecoms solutions and/or cost effective call plans. Office Removals: to perform the physical move from old to new office and offer storage/archiving facilities. Planning is everything when it comes to moving office, so make sure you follow these tips for a smooth and successful office relocation.
Moving Office - What Are The Pros And Cons?
Moving offices is a significant stage in a company's lifetime. It can signal growth, a change in direction and maturity. But if it isn't managed properly it can be a painful exercise so it's important to weigh up whether it's the right time to move.
One of the most common reasons for moving offices is business growth. Companies can simply out grow the space they're in. Upgrading to a bigger office space allows for a more productive environment and gives you the ability to increase workloads and staff levels. Likewise if your company is downsizing, then moving offices can be one of the simplest ways to reduce costs. There is no point spending money on office space that isn't needed. It may be wiser to have a shared office arrangement rather than leasing entire premises. This way your company is only paying for the space it uses and can share the costs of services such as reception facilities.
Like many business decisions moving offices can come down to finances. If your company isn't getting the maximum value out of your current lease, shopping around for a better deal can ultimately save money. Perhaps the landlord is putting up the rent but you feel that the costs aren't justified then a new premise may be a better financial move.
Outgrowing your office space may not only be an issue to do with size. As your company matures, its image can too. If your current office doesn't suit the look you are trying to achieve, then it may be time to relocate. This is particularly the case when you're working from home, it may no longer project the professional look you're after. It might be the case that you're holding more client meetings and it's no longer ideal to host them from your home office. It could also be that your current location isn't attracting the cliental that you're after. Simply moving offices could increase your client base.
When determining whether to relocate consider the positives and negatives of the move;
Costs - moving office can be expensive. It involves relocation costs as well as loss of productivity during the move. It's essential to plan the process, or seek professional advice, so that you're not losing business while you're moving.
Fitting out the new premises - particularly if the new office space is bigger than the previous one, you may not have all the appropriate furniture and IT infrastructure. This is where a serviced office may provide the best solution. The space is work-ready without your company having to bare the brunt of the costs.
Upheaval for staff - a new location may not be desirable for all members of staff and could lead to employees having to leave the organisation. Discuss the move with key staff members and see if alternative arrangements can be made such as flexible hours.
Cost efficiency - leasing office space that doesn't meet all your requirements can leave you paying for things you don't need. A new office gives you the ability to pay for only the space you use. Shared offices can be an effective way of conducting your business at a much lower cost without compromising on what you need. Relocating also allows you to renegotiate a leasing agreement that is more flexible and less risky, such as a short-term lease.
Gives your business a more professional look - many small business owners start off in very basic premises. A new office space signals to clients that your company is growing.
Equipment upgrades - moving into a serviced office can often be the solution to upgrading your dated IT systems and furniture. Newer infrastructure is already in place so your company doesn't have to pay the price for having the best equipment.
Reinvigorates staff - a fresh start in an organised and practical office space motivates employees and therefore increases productivity.
For information on the other areas we cover with our Commercial Relocation Services